Information for Artists

Please note that the below guidelines are provided for reference only, as they are specific to the 2021 year & relate to a virtual show. The 2022 guidelines are currently being updated, and will reflect changes for 2022. All artists will be required to read the updated 2022 guidelines prior to submission. Please come back in March, or sign up to our artist list to receive updates.

About Submitting

The Call for Submissions for the 2022 show will open March 15.

All artwork submitted to SFAS must be of a high calibre and display a good understanding of the chosen medium. Artwork must be the original creation of the artist with an emphasis on technical ability as well as artistic accomplishment. Each year SFAS strives to produce a fresh, original show. Work that is inventive, displays creativity and shows a fresh perspective is encouraged.

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General Guidelines

SHOW OBJECTIVES AND CRITERIA

The show welcomes artists resident (full-time and part-time) on any of BC’s coastal islands, including Vancouver Island, the Gulf Islands and Haida Gwaii. Between 300-380 pieces in a variety of mediums will be chosen by our jurors for exhibition.

All artwork must be of a high calibre and display a good understanding of the chosen medium. Artwork must be the *original creation of the artist, with an emphasis on technical ability as well as artistic accomplishment. Work that is inventive, displays creativity and shows fresh perspective is encouraged.

MEDIA CATEGORIES

All artwork submitted will be categorized according to the medium for the jurors’ review. The volunteer SFAS Adjudication Committee has the final authority as to which category work is most suited.

  • 2D – Includes all media (excluding Photography – see below) on board, canvas or paper, excluding giclée reproductions, which are not accepted.
  • 3D Sculpture – Three dimensional, functional or sculptural work of any material(s), excluding clay or glass (see below).
  • Photography – Categorized by type of archival print process used i.e: either Traditional Archival Print (silver gelatine) or Digital Archival Print. Photographs are only accepted as limited edition prints, restricted to runs of 25 or less, and upon acceptance, accompanied by Certificates of Authenticity specifying each print’s limited edition number. Traditional photographic and digital images that have been altered via digital software or other means must state “creatively altered”. Artists can only alter their own original photographs.
  • Jewellery – Artists must indicate hand-fabricated materials in the “medium and substrate” field of the online submission form.
  • Ceramic – Functional or sculptural work where the primary material is clay.
  • Glass – Functional and sculptural work where the primary material is glass that has been hand-formed, handworked, handblown or hand-cast.
  • Fibre – Wall hangings, quilts, rugs, wearable work etc., where the primary material is fibre.
IMPORTANT DATES FOR SUBMITTING ARTISTS
  • Online Submission: March 15 – May 24, 2022
  • Submission Fees Received by: May 24, 2022
  • Notification of Accepted Art: June 10, 2022

*NOTE:  SFAS Support for submissions will not be available after 4:00pm on the last day. Online submissions will, however, remain open until midnight. The deadline is final. Late image submissions will not be accepted.

ARTWORK: REQUIREMENTS AND ELIGIBILITY
  • Up to three pieces per artist may be submitted. (Diptychs or triptychs are considered one piece). Submission fees are $15 per piece and are not refundable after submissions have closed.
  • Artwork must be the original creation of the artist. See “Information on Copyright for the Artist” below.
  • Maximum size for 2D artwork (including diptychs and triptychs) is 7’ 6” x 7’ 6” (228cm x 228cm). For 3D works, a maximum of 9’ 0” (108” or 274cm) in height applies. 
  • Artwork must be completed in the last 18 months, and not have been shown locally in another major, juried art show on BC’s Coastal Islands. 
  • The Sooke Fine Arts show is both an exhibition and a sale. Artwork must be available for sale at a fair market price (minimum price $350).
  • Limited Editions: photographic prints and 3-D cast work (from artist’s originals) are accepted for adjudication in limited editions of not more than 25. Such work must be annotated with the limited edition number, run and process i.e. 2/25, silver gelatine/bronze/cold cast bronze, etc. and must be accompanied by Certificates of Authenticity upon delivery (i.e it is not required at the submission stage). This also applies to work created on a 3-D printer (see computer-generated note below). A piece from a limited edition run will be accepted once for showing at any Sooke Fine Arts Show.
  • Hand-pulled engravings, lithographs, and etchings are accepted for adjudication, in limited editions of not more than 30, accompanied by Certificates of Authenticity upon delivery.
  • Computer-generated artwork must be entirely original and/or created from the artist’s original work. 
  • The Sooke Fine Arts Show respects the cultural rights of Indigenous Peoples. It is requested that artists’ work be culturally appropriate in its content and that artists are authorized to use and can provide proof of permission to use Indigenous Peoples motifs/designs in their work.
  • Reproductions and copies of 2D work (such as giclées/inkjet/archival ink) will not be accepted for adjudication.  
  • Work created within workshops/classrooms will not be accepted for adjudication.
COPYRIGHT GUIDELINES
  • Artists must ensure that their work does not infringe on any copyright. Artwork derived from the work of another artist is not permissible.

    All artists should familiarize themselves with Canadian copyright laws. See Information on Copyright for the Artist for more details. If you are still unsure whether or not your work would be eligible, please email the SFAS office well in advance of the submission deadline.

    The Sooke Fine Arts Society retains the right to remove any artwork from adjudication that may contravene copyright laws or show standards. The SFAS also retains the right to refuse eligibility for any artist that has violated or not adhered to SFAS guidelines.

SUBMISSION IMAGES

Image quality:

  • Use plain or neutral backgrounds.
  • Must be clearly focused, well-lit and properly exposed.
  • Artists may be asked to submit new pictures if images are of poor quality.
  • All images MUST give as close a representation of the work as possible in terms of colour and detail. Artwork that does not conform to the submission image may be refused.
  • When possible, please obscure visible signatures on artwork, as jurying is done anonymously.

The number of images:

  • Up to two (2) images: 2D, Photography, Fibre, Jewellery
  • Up to three (3) images: 3D, Glass / Ceramic
  • Note: it is recommended to include something for scale in one of the 3D images.

 Image specifications:

  • At least 1500 pixels on one side
  • Maximum 4MB
  • In jpg/jpeg format
  • Note: Frames should not be included 
in the image.
INFORMATION TO INCLUDE WITH YOUR SUBMISSION

Contact Information: Artist’s name, telephone number, and email . Please enter carefully and check for accuracy – especially emails.
Category: see Media Categories above. SFAS may re-categorize artwork prior to adjudication.
Medium and Substrate: a brief explanation of the techniques and primary artistic materials (i.e. oil, acrylic, watercolour, ceramic, glass, gold leaf, sterling silver, etc.) and the substrate or base materials, if any (i.e. canvas, steel, wood panel, rice paper, silk, etc.). * For Jewellery, artists must indicate all hand-fabricated materials. ** For Photography, artists must include: the type of archival print process used (only archival prints are accepted) plus the number and limited edition run (i.e. 3/25) along with any development/printing techniques (i.e. platinum print, Chromogenic, Daguerreotypes, etc) and creative alterations. For creatively altered photographs, artists must advise how their artwork was altered, i.e. whether digitally altered, used as a base/foundation, etc.
Dimensions: Measurements of the artwork in inches, in two or three dimensions, as appropriate.
Price: The sale price of the artwork at the Sooke Fine Arts Show, with a minimum of $350. All artwork submitted will be for sale. Artists are asked to consider the following when setting their price:

  • Cost of materials
  • Originality/uniqueness of the concept
  • Creative time invested
  • Framing /presentation costs
  • Submission and exhibition fees
  • 30% commission fee

Optional Description: One way to engage jurors and create a positive connection with a particular artwork is to provide information about the process, technique, inspiration, background, etc. The optional description field allows for up to 50 words. For more information on writing an effective description, please refer to our FAQ.
Note: The optional description is not seen on the art label if the piece is chosen for the exhibition. 
If accepted, more information about a piece can be included in the artist’s biography.

PLEASE NOTE:

  • Changes to Entries: There will not be any opportunity to make changes to submitted entries after May 24, 2022.
  • Please keep in mind that the finishing and framing of your artwork is an important part of the overall presentation of your piece.
  • Submission Requirements Checklist is provided on our website to help artists ensure all requirements for submission have been met.
Jury
An independent panel of three jurors is selected each year to review submissions and select pieces to be exhibited in the Sooke Fine Arts Show.  Jurors are professionals in their fields, and may include curators, gallery owners, educators and established artists. The jurying process is anonymous. Jurors see submission images, titles, medium, substrate, piece size, and optional description and submissions are displayed in random order.
ACCEPTANCE

Artists will be notified by email June 10, 2022 once jurying is complete. Please add [email protected] to your known sender list to ensure the email is not flagged as spam. The list of accepted artists will also be available online by 5pm on June 10.

Artwork not selected in a given year, if created within the 18-month time limit, can be submitted again the following year for evaluation by the new panel of jurors.

AWARDS

Awards will be presented at the Artists Celebration, held Saturday, July 23, 2022 at 7pm (except for People’s Award which will be awarded at the conclusion of the Show).

 

Awards of Excellence (eight awards) …………  $1000 each
Juror’s Choice (three awards) …………    $500 each
Designers’ Choice Award …………    $500
Jan Johnson Memorial Award for Social Commentary …………    $500
District of Sooke Award …………    $500
People’s Choice Award …………    $500
Honourable Mentions (five awards) …………    $100 each

Download Submission Requirement Checklist

Submitting Your Artwork

The Call to Artists for the 2022 Sooke Fine Arts Show will open March 15 and close midnight May 24, 2022. If you would you like to receive artist-specific updates about the show, you can subscribe to our artist database. (If you already receive emails from us about our Artist Calls, you’re already on this list!)

Jury

The 2021 Jurors

The 2022 jurors will be announced in March – stay tuned!

Artist Fees

Artists are required to pay a Submission Fee for each submitted piece and an Exhibition Fee for each accepted piece.

Submission Fees

All submitting artists are required to pay a submission fee of $15/piece upon completion of their submission via the online system. All submission fees are due by midnight,
May 24 , 2022 – no exceptions.

Submission Fee payments can be made via the following methods:

  • Via the online submission system following submission completion – using PayPal – (main method) – no PayPal account required
  • Over the Phone with a Credit Card:
    Please email the SFAS main office to request payment by phone (Mon-Fri, 9:30am – 4:30pm). (Visa or Mastercard accepted)
  • E-transfer to [email protected]
  • Cheque or Money Order:
    Payable to “Sooke Fine Arts Society” and mailed to: P.O Box 471, Sooke, B.C, V9Z 1H4. Payment must arrive prior to May 24, 2022.
    Notification of acceptance for the 2021 Show will be sent out via the submission system on June 10, 2022. The list of exhibiting artists will also be available here on our website.

exhibition Fees

All accepted artists are required to pay an exhibition fee of $40/piece upon acceptance. All exhibition fees are due by July 9, 2022 – no exceptions.

Exhibition Fee payments can be made via the following methods:

  • Via the Exhibition Registration Form – link provided upon acceptance – using PayPal – (main method) – no PayPal account required
  • Over the Phone with a Credit Card:
    Please email the SFAS main office to request payment by phone (Mon-Fri, 9:30am – 4:30pm). (Visa or Mastercard accepted)
  • E-transfer to [email protected]
  • Cheque or Money Order:
    Payable to “Sooke Fine Arts Society” and mailed to: P.O Box 471, Sooke, B.C, V9Z 1H4. Payment must arrive prior to July 9, 2022.

Photographing Your Artwork

Artists may find the following guides helpful in photographing their artwork for digital submission to the Sooke Fine Arts Show. These are intended as guidelines only and may contain useful information for both professional and amateur photographers to photograph artwork of various types effectively. The resulting images can be used for a wide range of applications, including website display, promotional materials, and art show submissions.

A Simple Guide to Photographing Your Artwork – available for download in pdf format; a simple guide for inexperienced photographers to produce clear and representative images of their artwork.

Sooke Fine Arts Workshop Video Guide – a video version of the 2012 workshops held in Colwood and Sooke. This video guide may be helpful to amateur photographers in producing clear and representative images of their artwork.

Scanning 2D Artwork
2D artwork may also be scanned, a cost-effective way to obtain a high-quality digital image. For images to be submitted to the show that will not be printed, the scan need only be “web-ready”.

Higher-quality printable scans are also available to artists who wish to submit their work to the show and obtain a print-ready digital image for producing prints or giclee of their work. Please note that it is not permissible to submit a print or giclee of a painted piece.

Many photo shops, print shops as well as fine art printing offer scanning of 2D artwork. Some will also include touch-ups and adjustments to the digital image. Island Blue Print Co offers untouched scans of flat 2D artwork up to 36″ wide; for bulkier 2D artwork, maximum dimensions are 18″ x 24″ (locations in Victoria and Sidney). Spectrum Digital in Sooke also offers a variety of printing services.

Guidelines for Proper Hanging

The presentation of your artwork is as important as your art. It is an integral part of its design. Exhibiting 2D artists must ensure that artwork adheres to the following requirements:

Location

2168 Phillips Rd
Box 471
Sooke, BC
V9Z 1H4
Canada

Contact

Phone
250-642-7256

Email
[email protected]

The Sooke Fine Arts Society respectfully acknowledges the traditional territory of the T’Sou-ke First Nation, upon whose land we gather in celebration of the arts.

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