Information for Submitting Artists

Thank you to the many talented artists who submit to the Sooke Fine Arts Show. We are truly awed by your talent, creative expression and output. The Sooke Fine Arts Show welcomes you to submit to the 31st annual Sooke Fine Arts Show this summer. We anticipate a wonderful show and thank you for submitting.

Please refer to the Submissions Guidelines below to find out if your work qualifies, to review FAQs and to find out how to photograph your work. Once you are ready to submit, please go to the Call for Artists and push the submit button.

Submissions are open until June 5 and we will advise the results of adjudication by Tuesday, June 13, 2017.


Click on the thumbnails for a printable, PDF version of each 2017 guide.

2017 Exhibition Guidelines coverGallery Shop Guidelines


Guides are also available via the drop-down menu below; click on each tab to see information for each guide.

SHOW OBJECTIVES AND CRITERIA

The show is open to artists resident (including part-time residents) on any of BC’s coastal islands, including Vancouver Island, the Gulf Islands and Haida Gwaii.

All artwork must be of a high calibre and display a good understanding of the medium. Artwork must be the original creation of the artist, with an emphasis on technical ability as well as artistic accomplishment. Work that features new methods and ideas, that is advanced, inventive and displays creativity is encouraged. Roughly 375 pieces will be chosen for exhibition by our jurors from among more than 1400 submissions. Artists’ work is anonymous during the jurying process to ensure impartiality and individual works are selected on their merits.

MEDIA CATEGORIES

All artwork submitted will be categorized according to medium for the jurors’ review. The volunteer Adjudication Committee has final authority as to which category a work is most suited.

  • 2D –  Includes all media on board, canvas or paper, excluding giclées. Limited edition prints are restricted to runs of 25 prints or less.
  • 3D Sculpture –  Three dimensional, functional or sculptural work of any material(s), excluding clay or glass.
  • Photography –  Traditional or digital. Artists must indicate specific photographic and development techniques, and whether the image was digitally manipulated.
  • Jewellery –  No restrictions on materials. Artists must indicate any hand-fabricated materials in the “medium and substrate” field of the online submission.
  • Ceramic –  Functional or sculptural work where the primary material is clay.
  • Glass –  Decorative and sculptural work where the primary material is glass that has been hand-formed, handworked, handblown or handcast.
  • Fibre –  Wall hangings, quilts, rugs, wearable work etc., where the primary material is fibre.

IMPORTANT DATES FOR SUBMITTING ARTISTS

  • Online Submission: February 15 – June 5, 2017 midnight*
  • Submission Fees Received by: June 5, 2017
  • Notification of Accepted Art: June 13, 2017 2pm

*NOTE:  Support for submissions will not be available after 4:30pm on Monday June 5. Online submissions will, however, remain open until midnight. The June 5 deadline is final. Late image submissions will not be accepted.

ARTWORK: REQUIREMENTS AND ELIGIBILITY

  • Up to three pieces per artist may be submitted. (Diptychs and triptychs are considered one piece.) Submission fees are $15 per piece and are not refundable after submissions have closed.
  • Maximum size for 2D artwork (including diptychs and triptychs) is 7’-6” x 7’-6”. For 3D works, a maximum of 9’-0” in height applies.
  • Artwork must be original, completed in the last 18 months and not shown locally in another major juried art show in Greater Victoria.
  • Artwork must be available for sale at a fair market price. (See Information to Include with Submission, below, for tips on setting price.)
  • Hand-pulled, digital and photographic prints, engravings, lithographs and etchings are accepted for adjudication, in limited editions of not more than 25.
  • Computer-generated artwork must be entirely original.
  • The Sooke Fine Arts Show respects the cultural rights of First Nations and asks that artists’ work be culturally appropriate in its content.
  • Reproductions and copies (such as giclées of 2D work) will not be accepted for adjudication. The Sooke Fine Arts Society retains the right to remove any artwork from adjudication that may contravene copyright laws or show standards. The SFAS also retains the right to refuse eligibility for any artist that has violated or not adhered to SFAS guidelines.

SUBMISSION IMAGES

Image quality:

  • Use plain or graded backgrounds.
  • Must be clearly focused, well-lit and properly exposed.
  • Artists may be asked to submit new pictures if images are of poor quality.
  • All images MUST give as close a representation of the work as possible in terms of colour and detail. Artwork that does not conform to the submission image may be refused.

Number of images:

  • Up to two (2) images: 2D, Photography, Fibre, Jewellery
  • Up to three (3) images: 3D, Glass / Ceramic

 Image specifications:

  • At least 1500 pixels (5”) on one side
  • Maximum 4MB
  • In jpg/jpeg format

Note: Frames do not need to be included in the image

INFORMATION TO INCLUDE WITH SUBMISSION

Contact Information: all contact information must be up to date and accurate. The artist’s name and two of: telephone number, website or email will appear in the show catalogue.
Category: see Media Categories above. Artwork may be re-categorized prior to adjudication.
Medium and Substrate: a brief explanation of the primary artistic materials (i.e. oil, acrylic, watercolour, ceramic, glass, gold leaf, sterling silver, etc.) and the substrate or base materials, if any (i.e. canvas, steel, wood panel, rice paper, silk, etc.). * For Jewellery, artists must indicate all hand-fabricated materials. ** For Photography, artists must include whether it is traditional or digital, development techniques (where applicable) and any digital manipulations (general only).
Dimensions: Measurements of the artwork in inches, in two or three dimensions, as appropriate.
Price: The sale price of the artwork at the Sooke Fine Arts Show, with a minimum of $200. All artwork submitted will be for sale. Artists are asked to consider the following when setting their price:

  • Cost of materials
  • Framing or other professional presentation costs
  • Submission and exhibition fees
  • 25% commission fee
  • Shipping costs (if applicable)

Optional Description: Artists may give an optional 25-word description of their artwork to give jurors insight into the artistic process and techniques used. (Please, avoid describing the scene.) This information will not appear with the artwork during exhibition.

JURY

An independent panel of three jurors is selected each year to review submissions and select those pieces to be exhibited in the Sooke Fine Arts Show. The selection criteria is the same as the Show Criteria (above), within the constraints of available space. The jurors are professionals in their fields, including curators, gallery owners, educators and established artists. Jurors will also select award-winning artwork.

The jurying is completely anonymous. Jurors see only the image(s), title, medium and substrate, size and optional description. Submissions are displayed in random order.

ACCEPTANCE

Artists will be notified by email June 13, 2016 once jurying is complete. Please add sfas@sookefinearts.com to your known sender list to ensure the email is not flagged as spam. The list of accepted artists will also be available online by 2pm on June 13.

New jurors are chosen each year, bringing varied professional backgrounds and artistic lenses to the adjudication process. Work that is not selected in any given year, as long as it is within the 18-month time limit, can be submitted again the following year and will be freshly evaluated by the new panel of jurors. We also invite artists whose work was not accepted to take in the Show at their leisure. A complimentary ticket will be held at the door.

AWARDS

Awards are presented at the Artists Celebration held Saturday, July 29, 7 – 10 pm (except for People’s and Children’s Choice Awards which are awarded at the conclusion of the Show).

Awards of Excellence (eight awards)  $1000 ea
Juror’s Choice (three awards)    $500 ea
Design Committee Choice    $500
Jan Johnson Memorial Award for Social Commentary    $500
District of Sooke Award    $500
People’s Choice    $500
Children’s Choice    $250
Honourable Mentions (five awards)  ••••••••••    $100 ea