Information for Submitting Artists

Thank you to all the artists who submitted to the 2018 Show!
The Call to Artists for the 2019 Sooke Fine Arts Show will open mid-February.
The 2018 Guidelines are left here for reference.

Click on the thumbnails for a printable, PDF version of each guide.


2017 Exhibition Guidelines cover

       Updated June 15 – pls note change re # of Bios

Gallery Shop Guidelines




Guides are also available via the drop-down menu below; click on each tab to see information for each guide.


The show is open to artists resident (including part-time residents) on any of BC’s coastal islands, including Vancouver Island, the Gulf Islands and Haida Gwaii.

All artwork must be of a high calibre and display a good understanding of the medium. Artwork must be the original creation of the artist, with an emphasis on technical ability as well as artistic accomplishment. Work that features new methods and ideas, that is advanced, inventive and displays creativity is encouraged. Roughly 375 pieces will be chosen for exhibition by our jurors from among more than 1400 submissions. Artists’ work is anonymous during the jurying process to ensure impartiality and individual works are selected on their merits.


All artwork submitted will be categorized according to medium for the jurors’ review. The volunteer Adjudication Committee has final authority as to which category a work is most suited.

  • 2D – Includes all media (excluding Photography – see below) on board, canvas or paper, excluding giclée reproductions, which are not accepted. Limited edition prints are restricted to runs of 25 prints or less.
  • 3D Sculpture –  Three dimensional, functional or sculptural work of any material(s), excluding clay or glass.
  • Photography – Categorized by type of archival print process used i.e.: either Traditional Archival (silver gelatine) or Archival Digital Print. Photographs may only be accepted as limited edition prints, restricted to runs of 25 or less, numbered and accompanied by Certificates of Authenticity. If a photograph has been creatively altered artists must advise whether digitally manipulated or used as a base/foundation and painted, drawn or otherwise worked over. If the latter, the piece must show a unique artistic interpretation of the image and represent a departure from the original image. Artists can only alter their own original photographs.
  • Jewellery –  No restrictions on materials. Artists must indicate any hand-fabricated materials in the “medium and substrate” field of the online submission.
  • Ceramic –  Functional or sculptural work where the primary material is clay.
  • Glass –  Decorative and sculptural work where the primary material is glass that has been hand-formed, handworked, handblown or handcast.
  • Fibre –  Wall hangings, quilts, rugs, wearable work etc., where the primary material is fibre.


  • Online Submission: February 14 – June 4, 2018 midnight*
  • Submission Fees Received by: June 4, 2018
  • Notification of Accepted Art: June 12, 2018 5pm

*NOTE:  Support for submissions will not be available after 4:30pm on Monday June 4. Online submissions will, however, remain open until midnight. The June 4 deadline is final. Late image submissions will not be accepted.


  • Up to three pieces per artist may be submitted. (Diptychs and triptychs are considered one piece). Submission fees are $15 per piece and are not refundable after submissions have closed.
  • Maximum size for 2D artwork (including diptychs and triptychs) is 7’-6” x 7’-6”. For 3D works, a maximum of 9’-0” in height applies. 
  • Artwork must be original, non-derivative, completed in the last 18 months, and not have been shown locally in another major, juried art show on Vancouver Island. 
  • Artwork must be available for sale at a fair market price (minimum price $350).  
  • Limited Editions: photographic prints and 3-D cast work (from artist’s originals) are accepted for adjudication in limited editions of not more than 25.  Such work must be annotated with limited edition number, run and process i.e. 2/25, silver gelatine/bronze/cold cast bronze, etc. and must be accompanied by Certificates of Authenticity.  This applies to work created on a 3-D printer (see computer generated note below).  Limited Edition work will be accepted once for showing at any Sooke Fine Arts Show.
  • Hand-pulled engravings, lithographs and etchings are accepted for adjudication, in limited editions of not more than 30, accompanied by Certificates of Authenticity. 
  • Computer-generated artwork must be entirely original and/or created from artist’s original work. (See Digital Art Submission Guidelines). 
  • The Sooke Fine Arts Show respects the cultural rights of First Nations.  It is requested that artists’ work be culturally appropriate in its content and that artists are authorized to use and can provide proof of permission to use First Nations motifs/designs in their work.
  • Reproductions and copies of 2D work (such as giclées/inkjet/archival ink) will not be accepted for adjudication.  
  • Work created within workshops/classrooms will not be accepted for adjudication.
  • The Sooke Fine Arts Society retains the right to remove any artwork from adjudication that may contravene copyright laws or show standards. (Reference: ).  The SFAS also retains the right to refuse eligibility for any artist that has violated or not adhered to SFAS guidelines.  


Image quality:

  • Use plain or graded backgrounds.
  • Must be clearly focused, well-lit and properly exposed.
  • Artists may be asked to submit new pictures if images are of poor quality.
  • All images MUST give as close a representation of the work as possible in terms of colour and detail. Artwork that does not conform to the submission image may be refused.

Number of images:

  • Up to two (2) images: 2D, Photography, Fibre, Jewellery
  • Up to three (3) images: 3D, Glass / Ceramic

 Image specifications:

  • At least 1500 pixels (5”) on one side
  • Maximum 4MB
  • In jpg/jpeg format

Note: Frames do not need to be included in the image


Contact Information: all contact information must be up to date and accurate. The artist’s name and two of: telephone number, website or email will appear in the show catalogue.
Category: see Media Categories above. Artwork may be re-categorized prior to adjudication.
Medium and Substrate: a brief explanation of the primary artistic materials (i.e. oil, acrylic, watercolour, ceramic, glass, gold leaf, sterling silver, etc.) and the substrate or base materials, if any (i.e. canvas, steel, wood panel, rice paper, silk, etc.). * For Jewellery, artists must indicate all hand-fabricated materials. ** For Photography, artists must include: the type of archival print process used (only archival prints are accepted) plus the number and limited edition run (i.e. 3/25) along with any development techniques and creative alterations. For altered photographs advise whether digitally manipulated or used as a base/foundation for the artwork.
Dimensions: Measurements of the artwork in inches, in two or three dimensions, as appropriate.
Price: The sale price of the artwork at the Sooke Fine Arts Show, with a minimum of $350. All artwork submitted will be for sale. Artists are asked to consider the following when setting their price:

  • Cost of materials
  • Framing or other professional presentation costs
  • Submission and exhibition fees
  • 25% commission fee
  • Shipping costs (if applicable)

Optional Description: Artists may give an optional 25-word description of their artwork to give jurors insight into the artistic process and techniques used. (Please, avoid describing the scene.) This information will not appear with the artwork during exhibition.
Changes to Entries: There will not be any opportunity to make changes to submission entries after June 4, 2018.


An independent panel of three jurors is selected each year to review submissions and select those pieces to be exhibited in the Sooke Fine Arts Show. The selection criteria is the same as the Show Criteria (above), within the constraints of available space. The jurors are professionals in their fields, including curators, gallery owners, educators and established artists. Jurors will also select award-winning artwork.

The jurying is completely anonymous. Jurors see only the image(s), title, medium and substrate, size and optional description. Submissions are displayed in random order.


Artists will be notified by email June 12, 2018 once jurying is complete. Please add to your known sender list to ensure the email is not flagged as spam. The list of accepted artists will also be available online by 5pm on June 12.

Artwork not selected in a given year, if created within the 18-month time limit, can be submitted again the following year for evaluation by the new panel of jurors. Submitting artists who’s work is not accepted will be allowed one complimentary entry. Ask at the door.


Awards are presented at the Artists Celebration held Saturday, July 28, 2018 from 7 – 10 pm (except for People’s and Children’s Choice Awards which are awarded at the conclusion of the Show).

Awards of Excellence (eight awards)  $1000 ea
Juror’s Choice (three awards)    $500 ea
Design Committee Choice    $500
Jan Johnson Memorial Award for Social Commentary    $500
District of Sooke Award    $500
People’s Choice    $500
Children’s Choice    $250
Honourable Mentions (five awards)  ••••••••••    $100 ea